Privacy Policy for Hearthbridge Consulting

Hearthbridge Consulting is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, and disclose information when you use our services related to human resources, including talent acquisition, employee relations, payroll management, HR compliance, training & development, recruitment strategy, workforce planning, employee engagement programs, HR policy design, benefits administration, HR analytics, and leadership coaching. By using our services, you agree to the collection and use of information in accordance with this policy.

Information We Collect

We collect various types of information for different purposes to provide and improve our services to you.

Personal Data:

While using our services, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you ("Personal Data"). Personal Data may include, but is not limited to:

• Contact Information (e.g., name, email address, phone number, physical address)
• Professional Information (e.g., job title, company name, employment history, qualifications, skills)
• Applicant Information (e.g., CVs, cover letters, educational background, references)
• Financial Information (e.g., for payroll services, benefits administration)
• Information related to HR compliance (e.g., legal eligibility to work)
• Any other information you choose to provide to us in the course of engaging with our services.

Usage Data:

We may also collect information that your browser sends whenever you visit our website or access our services ("Usage Data"). This Usage Data may include information such as your computer's Internet Protocol address (e.g., IP address), browser type, browser version, the pages of our service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

How We Use Your Information

Hearthbridge Consulting uses the collected data for various purposes:

• To provide and maintain our services.
• To manage your requests and provide client support.
• To facilitate recruitment processes, including matching candidates with suitable roles.
• To perform HR functions such as payroll management and benefits administration.
• To conduct HR analytics and provide strategic workforce planning insights.
• To conduct training and leadership coaching programs.
• To ensure HR compliance with relevant laws and regulations.
• To improve the effectiveness and quality of our services.
• To understand and analyze how you use our services.
• To detect, prevent, and address technical issues.

Disclosure Of Your Information

We may share your information in the following situations:

• With Service Providers: We may share your Personal Data with third-party service providers to monitor and analyze the use of our service, for payment processing, or to contact you.
• For Business Transfers: We may share or transfer your Personal Data in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• With Your Consent: We may disclose your personal information for any other purpose with your consent.
• Legal Requirements: Hearthbridge Consulting may disclose your Personal Data in the good faith belief that such action is necessary to:
  • Comply with a legal obligation.
  • Protect and defend the rights or property of Hearthbridge Consulting.
  • Prevent or investigate possible wrongdoing in connection with the service.
  • Protect the personal safety of users of the service or the public.
  • Protect against legal liability.

Security Of Your Information

The security of your Personal Data is important to us. We implement appropriate technical and organisational measures to protect your Personal Data from unauthorised access, alteration, disclosure, or destruction. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

Data Retention

Hearthbridge Consulting will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Your Data Protection Rights Under GDPR

If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Hearthbridge Consulting aims to take reasonable steps to allow you to correct, amend, delete, or limit the use of your Personal Data. If you wish to be informed what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure ("right to be forgotten"): You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent: You also have the right to withdraw your consent at any time where Hearthbridge Consulting relied on your consent to process your personal information.

If you make a request, we have one month to respond to you. If you are not satisfied with our response or believe we are processing your personal data unlawfully, you have the right to complain to a data protection authority in United Kingdom (Information Commissioner's Office, ICO).

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

• By address: Hearthbridge Consulting, 2847 Kingsway Crescent, Suite 5A, Manchester, Greater Manchester, M15 6BX, United Kingdom.